Achieving better production, getting more done and freeing up valuable time is the result of intertwining all of what goes on in a day and making one task flow into the next. In other words, you have a plan and you work your plan. If you go to work and allow the day to take you were it takes you, you have a zero chance of being anywhere near productive that day. We are not talking about just getting the days tasks done, we are talking about achieving the maximum you can in the time you have available to you.

That’s why just getting the job done is not good enough if you want to be efficient, cost effective and achieve maximum production. Let’s take an extremely simple example but a highly effective one. You do a job that requires 4 tools; two power tools, a hammer and some duct tape. You get the power tools from the basement, take the hammer off the wall in the garage and find the duct tape in the kitchen. You work on the job for 30 minutes and when it’s finished, you take off to watch the football game, leaving all of the tools at your job site. You did the job but at what cost? The next people in your household who need those 4 tools, will have to hunt around the house to find them, taking up there time and extending, unnecessarily, the time it will take to do what they want to do.

Let’s move into the business world for a moment. Tasks we do on the job or at our business are all related to one another. One job or task relies on the completion of the task before it and the task that will follow it. It’s not unlike a volleyball game. You serve the ball over the net; the opposing team will move the ball up to the front of the net, one person will set the ball up in the air in position for another person to spike the ball over the net. The person spiking the ball relies not on one person but two other teammates to do their jobs before they can do theirs.

Let’s take a look at a work related example. One person has the job of putting 12 tins in a box. The person beside him has the job of putting those boxes on a skid to be shipped out. The first person thinks he is doing a good job if he gets the 12 tins into the box. In reality, if he puts the boxes in a position that makes the person’s job beside him easier, then he has done his job in a specific fashion that will not take more time on his part but will significantly improve the productivity of the next person. Whenever you can take the same time to do a task but perform it a different way making someone else’s job go more efficiently, you want to jump on those opportunities. Those opportunities are the true maximizers in your workday; it’s like doing two jobs for the price of one.

You will notice a constant theme in regards to dealing with increasing your production; your ability to get more done in less time. That theme is awareness. In this example, some one has to be aware of the relationship between tasks or jobs and then take that awareness to the next level. You take that awareness to the next level by asking your self this simple question, “What can I do to make this task more efficient and in the process make the tasks or jobs around it more efficient because of these changes.”

You want to be like the volleyball players; set up the people around you. Set them up more efficiently so they can be more effective at their jobs. Not only do you want to be aware of the relationship between tasks and jobs side by side but you want to start to look at what happens across the plant floor or what someone is doing on a computer screen down the hall or across the country.

I’ve used this saying before but it bears repeating here. There is always a wrong way and a right way to do a job. I think we can all buy into that. The next step is what separates the effective people from the people who are just getting by. The next question is, “we are doing it the right way, but are we doing it the absolute, best, most effective way?”

The people who are constantly on the look-out for ways to be better, faster, more efficient, they are people who make the search for the best way a part of their daily routine. Those people are the kind of people you want to be.

Bryan Beckstead is the creator and developer of the Power Time System and the Power Productivity Maximizer and has been involved in the Self Improvement and Self Empowerment industries for almost 35 years. His aggressive, in-your-face approach has earned him a reputation as someone who will give you the facts without the usual sugar coating. If you are really serious about improving your quality of life, visit him at http://www.powertimesystem.com

“How we use our time determines our destiny”
Bryan Beckstead

Our Goal at the Power Time System is to work with you to achieve a clearer understanding of the role time and how our use of it plays in reaching your goals in life.

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